Regulated information - Fluxys Belgium confirms that the General Meetings will go ahead on 12 May 2020
29 Aprile 2020 - 03:15PM
Regulated information - Fluxys Belgium confirms that the General
Meetings will go ahead on 12 May 2020
Shareholders will not attend the General Meetings in
person
In light of the COVID-19 pandemic and the measures enshrined in
Royal Decree no. 4 of 9 April 2020 containing various provisions on
co-ownership and company and association law in the context of the
fight against the COVID-19 pandemic, the Company has decided to
require shareholders to exercise their rights by granting a proxy
prior to the General Meetings to a Proxyholder appointed by the
Company or by completing a remote voting form in line with the
instructions contained in the forms provided. Shareholders may
submit their questions in writing. Physical attendance at
the General Meetings is prohibited.
The modified notice of meeting and new forms are available on
the Company's website
(https://www.fluxys.com/en/company/fluxys-belgium/financial-information). Information
about changes to the practical arrangements is provided below and
is also available on the aforementioned Company website.
Changes to practical arrangements
ADMISSION FORMALITIES
Pursuant to Royal Decree no. 4 of 9 April 2020, shareholders
shall only be allowed to participate in and vote at the General
Meetings either by remote voting form or by proxy, in line with the
formalities below, in addition to the pre-registration
formality.
REMOTE VOTING
Shareholders wanting to vote remotely must use the forms made
available for the Ordinary and Extraordinary General Meetings. The
Company must have received the original signed paper forms by 5
p.m. (CET) on 8 May 2020. Shareholders may also submit these forms
to the Company by fax or email by the same deadline.
The remote voting forms are available on the Company's website
(https://www.fluxys.com/en/company/fluxys-belgium/financial-information) or
can be requested from corporate.secretary@fluxys.com
VOTING BY PROXY
Pursuant to Royal Decree no. 4 of 9 April 2020, the Company has
appointed Mr Nicolas Daubies, the Secretary of the General
Meetings, as the sole Proxyholder to whom the shareholders can send
their proxy, if they have chosen this option. Shareholders must opt
to vote by proxy by using the forms created by the Company for
Ordinary and Extraordinary General Meetings. The Proxyholder may
only exercise the right to vote on behalf of a shareholder if he
has specific voting instructions for each item on each General
Meeting's agenda. The Company must have received the original
signed paper forms by 5 p.m. (CET) on 8 May 2020. Shareholders may
also submit these forms to the Company by fax or email by the same
deadline.
The proxy vote forms are available on the Company's website
(https://www.fluxys.com/en/company/fluxys-belgium/financial-information)
or can be requested from corporate.secretary@fluxys.com
If the Company has already received a valid proxy using the
initially published form and containing specific voting
instructions but for which the proxyholder is not the person
appointed by the Company, the votes or abstentions outlined in this
proxy shall be taken into account, without this proxyholder needing
to be present.
QUESTIONS REGARDING AGENDA ITEMS
Those shareholders who have given valid notice of their
participation may send their questions, in writing, to the Company
regarding the agenda items and to the auditor regarding the
auditor's report.
Pursuant to Royal Decree no. 4 of 9 April 2020, the Company
requires shareholders to submit their questions in writing, if
necessary using the form made available for this purpose on the
Company's
website (https://www.fluxys.com/en/company/fluxys-belgium/financial-information).
The Company must receive questions in writing by 5 p.m. (CET) on
8 May 2020. Responses to these written questions will be published
on the Company's website
(https://www.fluxys.com/en/company/fluxys-belgium/financial-information) at
the latest on Tuesday 12 May 2020 prior to the vote.
Pursuant to the Companies and Associations Code, the members of
the Board of Directors may, in the interest of the Company, refuse
to answer questions if disclosing certain data or facts could
negatively impact the Company or would violate confidentiality
undertakings made by the Board or the Company. The auditor may, in
the interest of the Company, refuse to answer questions if
disclosing certain data or facts could negatively impact the
Company or would violate the professional secrecy to which the
auditor is bound or confidentiality undertakings made by the
Company.
Questions on the same subject may be pooled and answered as
one.
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